7 Things You Should Probably Think About When Planning a Customer Event

7 Things You Should Probably Think About When Planning a Customer Event

If you are having trouble getting noticed at a trade show, consider hosting a customer event. Customer events are a great way for companies to showcase their accomplishments, build relationships with customers and partners, and establish themselves as an industry leader. They allow personalized one-on-one time with current and prospective clients. If done in correlation with a trade show, the event can be highly successful. A customer-focused event will provide you a unique opportunity to stand out from the competition and build relationships, which can sometimes be difficult to do while at a trade show because of the hustle and bustle.

 

Event Strategy

 

Every event planning process should start with an event strategy. First determine the goals for hosting the event. What do you want to get out of this event? How can companies maximize their return on investment when hosting a customer event in correlation with exhibiting at a trade show?

 

Part of the event strategy should include: where and when will you host the event? Who will you invite? What is the theme of the event? Is the event going to be in correlation with another event? These are all questions to ask yourself before you start the planning process. After you have created an event strategy, you should begin to nail things down.

 

Budget, Budget, What’s Your Budget?

 

First things first: decide on a budget. You can’t host an event without a budget. To help keep cost down, think about co-sponsoring with a partner company. This not only helps keep costs low, but it also generates new leads and opportunities within other markets.

 

Timing Is Everything

 

Plan accordingly. When planning a customer event in combination with a trade show, ensure that the event will not compete with any other sponsored events. Host the event shortly after the show floor closes to catch the trade show exhibitors and attendees.

Location Is Key

 

The next thing to consider is location. Selecting a venue for your next event will be one of the most important decisions you make. You will want to consider a venue that is in close proximity to the trade show. This will allow conference attendees easy accessibility. Choose a venue that plays into your event strategy. If you will be giving a presentation at your event, ensure that the venue has good acoustics, lighting and proper AV equipment. If you are looking to network, look for a place that enhances networking. If budget is a concern, look for unique venues such as an art gallery or bowling alley. Thinking outside the box when selecting your venue will help to keep cost down, and give your event the creativity it needs to stand out.

 

Expand Your Reach

 

You have determined the event budget and selected the date and location. Now it’s time to decide who makes the cut. Decide on the number of people you are going to invite. Do you want to host a more intimate affair with a small group of current and prospective companies, or a large event? If hosting a large event, begin with inviting conference attendees then broaden the reach by inviting customers housed in your company’s CRM system that are located in the city where the event will be taking place. If you are co-sponsoring the event with another company, your reach will be much more substantial. You will not only reach people in your target market, but in theirs as well.

 

Market Your Event

 

It’s important to develop a comprehensive advertising event strategy to promote your event and better accomplish your goals. Some items to consider:

 

Promotion strategies: You need a good blend of email, social, and public relation tactics to generate the highest number of attendees. There are a number of things you can do to promote the event. If you have the budget, I suggest creating a separate landing page for the event and/or placing information about the event in your company’s newsletter. Another option is to place a print ad in a conference magazine such as Internet Retailer Magazine or AdAge.

 

Helpful technologies: With so many event platforms and tools out there, it’s never been easier to invite and register people. Eventbrite and marketing automation platforms like ActOn, HubSpot, or Marketo are a few I recommend using that make the event process as seamless as possible. With Eventbrite, you can create a webpage for the event and then use simple, free tools to promote the event through personalized emails to your contact list or through sharing in social media. Marketo allows you to create and send trusted emails. You have the capability to track and manage the email blast from start to finish.

Tie it to a trade show: Don’t forget, if you are planning your event in correlation with a trade show, you should be thinking of ways to tie the two together. One way would be to place information about your company’s presence at the show in an email blast, or by placing information on the Eventbrite site. If you have additional sponsorship such as a bag insert at the trade show, incorporate the information into the content listed on the bag insert. Tell people that in order to RSVP for the event they must visit your trade show booth. This will drive traffic to your booth and allow you multiple interactions with the customer, helping to build a stronger bond, which will lead to closing more sales.

 

Don’t Forget About the Phone

 

An unconventional way to promote the event that I have found success with is voice broadcasts. Voice broadcasts are interactive or recorded messages that deliver prerecorded phone messages or interactive IVRs to thousands of people at once.

 

They can be a very effective way to get the message across. The right cloud-based voice-based marketing automation system can make sending out a voice broadcast as easy as 1,2,3. It doesn’t require IT assistance to set it up. You simply record your message (or type it in using text-to-speech functionality), upload the spreadsheet of phone numbers, and you’re off. You can then monitor campaign success online using real-time reports. Some of the reasons I like voice broadcasts for event promotion include:

 

Personalization: Creating a voice broadcast is similar to filling out an email, you can personalize your voice broadcasts using text-to-speech functionality to include each recipient’s name, company, city, or any event information you want to include in the message.

 

Transfer calls to live agent: If someone has questions about your event, they can be connected right away – during the broadcast – to anyone, anywhere, for a live conversation. They don’t even have to hang up the phone and dial your number.

 

Interactive: You can send people from your voice broadcast straight to an IVR (interactive voice response) that you can easily build to provide more details about your event, answer logistical questions, and interact with callers.

 

Hopefully this was helpful as you think about planning your next event.

 

See Original Article at: http://www.business2community.com/customer-experience/7-things-probably-think-planning-customer-focused-event-01141385

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Texas Theme Party Ideas

Texas Theme Party Ideas
With its rich history, Texas provides ideas for multiple directions you could take for party themes, from its Spanish and Mexican roots through statehood days, cattle ranching and the oil century to modern-era sports teams and the state’s musical heritage. Some themes work with a mix-and-match approach while others stand alone. Whatever theme you choose, play Gene Autry’s “Deep in the Heart of Texas” or your favorite Willie Nelson song to welcome your guests as they arrive.

 

 

A Colorful Array of Teams

 

Use any and all team-color themes for a sports-inspired party. Arrange team colors in pennants, streamers and flags around your house and yard, and pick one team’s colors for food — such as the orange and brown of the Texas Longhorns or the red, white and blue of the Rangers. Ask guests to wear their favorite team’s colors to the party and use their choices to divide them into teams for relay races, a tug-of-war or if space allows, a touch-football game.

 

 

 

A Gushing Celebration

 

Spindletop, the oil gusher that blew in 1901, ushered Texas into the 20th century and is an apt image to inspire at a Texas-themed party. Design your own gusher out of cardboard for a wall decoration with streams of black, crepe-paper oil spilling out the top; set replica oil wells on tabletops; and place colorful signs with the names of early oil producers in a vase for a table centerpiece. Use the black-gold theme for party food, with black-olive tapenade for appetizers, dark-chocolate desserts and dark beer or cocktails that look like petroleum.

 

 

A Food Fest

 

A celebration of Texas culinary history mixes foods and decorations. Create a Texas-shaped arch from cardboard over your front door to let guests know you plan to celebrate all of Texas. Decorate your walls with portions of the map — highlighted with the cuisine of different areas — and serve food from those areas. Include shrimp from the Gulf, Tex-Mex food with pictures of Spanish and Mexican landmarks, a beef dish with a map of the trails taken by cattle drives, or chicken-fried steak from European settlers.

 

A Musical Jamboree

From blues and country to rock, Texas has a rich musical history your party can celebrate with enlarged portraits of musicians, music trivia games and dancing to your favorite songs from Texas bands. For party decorations, use album covers, musical instruments or replicas made from cardboard, and posters or signs from the Austin City Limits music festival and television show. Serve festive Texas food such as grilled sausages and hamburgers, corn on the cob, cornbread and potato salad to match the casual tone of the party.

See original article at http://www.ehow.com/list_6964279_texas-theme-party-ideas.html

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12 Things a Good Host Should Never Do

12 Things a Good Host Should Never Do

Whether you’ve invited family to stay over for the weekend or you’re hosting friends for cocktails, avoiding these faux-pas will earn you a blue ribbon in hospitality. 12 Things a Good Host Should Never Do
The most fundamental task of your role as a host is to please your guests and ensure that everyone is enjoying themselves. Thus, heeding your guests’ various personal needs is essential—within reason, of course, since you can’t be everything for everyone. If grandma likes to head to bed early, find her a quiet room to sleep away from the commotion. If you have a vegetarian at dinner, ensure the menu is well-rounded.

Hosting guests is always cause for a celebration. Step up your normal routine a notch, so the occasion doesn’t feel like every day. Pull out the fine silver. Have your florist make a beautiful bouquet for your entryway. Let the kids stay up extra late.
Whether you’ve invited friends for appetizers or extended family for a long holiday weekend, being a host is stressful and usually involves a lot of moving parts, so this is not the day to attempt a maiden voyage. Don’t try making pulled pork for the first time when you have 12 dinner guests to feed. Don’t plan a movie screening with a projector you purchased three hours earlier.

There’s no quicker way to kill the mood of a get-together than running out. Stock your bar with more wine than you think you need (reference this handy guide to figure out how much). Order an extra pizza for your kids’ pizza party. Make sure there’s enough toilet paper in your vanity to get you through the winter. (Oh, and speaking of your vanity, put a plunger in every bathroom.)

Things may not have gone as perfectly as you envisioned when you were first inspired by Pinterest to host that celestial-themed brunch of yours, but you are a spectacular host—just for trying. Own it. If you apologize that the chicken is a little dry or the mattress is too firm, you’re drawing attention to something that may have otherwise gone unnoticed. Also, profusely apologizing can appear as if you’re just fishing for compliments—and no one wants that. Think happy thoughts. Speak happy thoughts. Set a good mood.

Attempting to do it all is never a good thing. First of all, it’s rarely possible, so something usually falls through the cracks when you attempt. Secondly, guests like to help, whether that means picking up ice on the way to your party, bringing dessert, or loading dishes into the dishwasher. It makes them feel useful and also at home. Letting your guests help here and there can also give you some great bonding time, as dinner hosts often get stuck in the kitchen.

If you’d rather not involve your guests in the dirty work, at least let yourself take a load off by picking up a store-bought cake or get your better half to help here and there.

11 Dos and Don’ts For Wedding Guests

Guests should thank their hosts—that’s what hostess gifts are for. It’s appropriate for guests to write thank-you notes if they feel so inspired, but not the other way around. Send off a quick email to tell guests how much you enjoyed seeing them if you wish, but unless you were given something more substantial than a bottle of wine, don’t send a thank-you note for a thank-you gift.

No one’s asking you to mop the hardwood floors at midnight, but at the very least, wash your dishes or pop them in the dishwasher at the end of the night. Entertaining is wonderful, but it will become a major turn-off if you find yourself waking up with a headache to a living room full of half-empty wine glasses the next day. Ask your guests to pitch in at the end of the night, and you’ll be surprised how quickly it all gets done. On the same note, if you’ve hosted friends or family for several days, politely ask them to strip the beds before they leave. Every little bit helps and putting it off will only make you resent entertaining.

If a guest needs to take an important phone call in the middle of dinner, arrives late to your event, or sleeps in unusually late, don’t pry as to why. People need space and privacy, especially when they’re not in the comfort of their own homes. Odds are they’ll open up if you make them feel like they have nothing to worry about.
I’m all for inviting two single people to a party or weekend getaway whom you think might hit it off. But leave it at that. Don’t repeatedly ask people to sit together or say things like, “Oh, you like football? Jane once saw the movie The Blind Side!” If there’s going to be chemistry, it will happen naturally… and we all want to feel like there’s some serendipity in the world, don’t we?

Life is unpredictable, and the only thing you can bet on is that things won’t go as planned. So be flexible. If your cousin brings her new boyfriend to your house for the weekend without warning, add another seat at the table and show him where the pull-out sofa is. If you planned to go for a walk in the morning, but your guests want to sleep in, let it be.

As much as entertaining is about pleasing your guests, it’s also about enjoying yourself. Take your shoes off at the table. Put food on the grill a little later so you have time to take a dip in the pool. Pour another glass of wine, even though you know you won’t finish it. Enjoy the moment and your friends. You are lucky to have them.
For more please visit: http://www.domainehome.com/entertaining-tips-donts

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How to Throw the Ultimate Super Bowl Party

Super Bowl

Warning: This party will make you the de facto Super Bowl host for years to come. It’s that awesome.

The Grub

Guests don’t want to be bothered with forks when they’re busy gesturing at the TV and holding a beer. So set out easy snacks, like chips and dip, to nosh on when the entourage arrives. Then keep your main course simple and handheld (think: wings, pizza, or ribs).

The Experience

Nothing’s better than watching your favorite players (and commercials!) in high-def glory. Except maybe in killer surround sound. Use the game/party as an excuse to treat yourself to a new toy.

Try the Insignia Home Theater Soundbar Speaker System. Have a few Sofa Cushion Drink Holders to clip to your couch!  It’s all about creating the full theater experience!

 

The People

This isn’t a formal dinner party, so don’t limit your guest list: It’s the Super Bowl. It’s meant to be rowdy. Your goal should be to get a noise complaint from your cranky neighbor. Anyone you like hanging out with who’s remotely interested in football, free food, or free-flowing booze is invited. Period.

 

The Drinks

Beer and football is definitely one of the greatest pairings of all time (it’s right up there with peanut butter and chocolate), but that doesn’t mean you can’t add some flair to your bash with a signature cocktail.

Try a Bloody Doctor, a twist on the traditional Bloody Mary; it’s a guaranteed crowd-pleaser.

 

The Decor

Like your menu, the decor should be simple. Move furniture closer to the TV, throw pillows on the floor for extra seating, and grab chairs from the dining room. Oh, and stash those crystal candlesticks from Aunt Betty and other breakables that may fall victim to overzealous cheering.

 

Other than the people you chose to invite, Successful Events can handle all these details for you and make you look like a star!

For original article visit: http://ideas.thenest.com/dinner-recipes/entertaining/slideshows/throw-the-ultimate-super-bowl-party.aspx?page=6

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8 Reasons to Throw a Party for Your Staff!

cth-10

1 – The Staff That Parties Together Stays Together.  You work side by side all year long and you’ve socialized a little outside of work too.  But nothing breaks down the barriers we put up at work like busting loose on the dance floor.  You’ll be pleasantly surprised to see which of your staff members can “cut a rug” and just the act of dancing and having a great time will bring them together like nothing else.

2 – Give Them Something to Talk About.  The workday after a staff party is always a riot, as everyone recaps the event and gets a great laugh out of reliving an awesome night.  This is the best kind of bonding any HR manager can hope for.

3 – Nothing Says “The Company Is Strong” Like a Celebration.  If you want to instill a sense of confidence in your staff, a feeling that they are working for a great company and the future looks bright, you can do it with quarterly reports or sales meetings, OR you can host a party.  The first way might show them the facts; the second way proves it to them.

4 – Acknowledge Your Leaders Publicly.  If you’ve got awards to give out or milestones to recognize – the very best way to do that is at a staff party.  It’s one thing to win “Sales Person of the Year” and be notified in the boss’ office.  It’s another to be handed the award at a party with your name announced and great music playing while you walk up to accept your plaque.  If you want to make your leaders feel great, give out their awards at a staff party!

5 – A Photo Booth Captures Great Memories.  Photo Booths are all the rage these days.  With good reason.  They are fun, interactive and capture pictures that will last forever.  If you’re throwing a staff party, and the budget allows for it, include a Photo Booth.   Everyone will get  their own strip of photos and at the end of the night YOU’LL get the digital copies of all those pictures.

6 – It Doesn’t Have to Be Over the Top.  We DJ at all types of staff parties.  Some are formal galas with a seated dinner and open bar while other others are less formal with a buffet and cash bar.  They all leave great impressions with the employees and can be fun and motivational.  So whatever the budget, a party is still a party!

7 – Call It Whatever You Want.  Years ago a staff party in December was called a “Christmas Party.”  When the PC police moved in we saw an evolution of that term to “Holiday Party.”  We’ve also seen variations on that like, “Winter Gala” or “Year End Celebration” or (in January) “Kick Off Party.”  We say, whatever you want to call it, a party is still a party.

8 – There’s No Better Way to Say Thank You.  Your staff works hard all year.  They go above and beyond and now you want to thank them.  Sure a bonus is nice, but it doesn’t do anything to bring the team together.  A staff party does.  A staff party is the perfect way to say Thanks AND have a bonding moment.

 

For full article visit: http://www.eliteentertainment.com/2014/10/01/8-reasons-to-throw-a-party-for-your-staff/

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Corporate Event Planning – Why Should You Hire An Agent?

Meeting PlannerYou are excited for your next corporate event. During that day, you will be meeting new potential clients or attract new investments. You also want to introduce new products you have. Having these goals in mind, you think that this event must be executed successfully. To be able to do that, you need to accomplish the tedious tasks of corporate event planning and the execution of the plan.

In as much as you want to do it alone (or with your internal staff), you later will realize that you will be just overwhelmed by the responsibility put on you. You will need more helping hands and hiring an agent can be a big help.

There are a number of compelling reasons why hiring an agent can be a big help for event planning. Hiring an agent provides you a number of benefits including the following:

Connectivity – a professional event planning agent connects you to best corporate event planning agencies in town. Being in the industry for so long, an agent knows which particular company to go. In fact, most agents are employed or affiliated to event planning companies so it is pretty easy for them to pick one that can give the best service.

Experienced service – an agent’s experience in the industry helps you to become aware of the dos and don’ts of staging a company event. You can avoid common pitfalls that can be fatal, which can possibly compromise the total event outcome.

Resources – when you stage an event you will need things that are not commonly found in your place (because they are not commonly used in your company). When you hire an agent, expect that things you need for the event are readily available for use. For instance, you will need lighting equipment, audio-visuals, chairs and tables, etc.

Rewards – a lot of corporate planning agents or corporate planning agencies give incentives and rewards to loyal clients. This can be in a form of discounts, tokens, and the like. If you are planning to hire an agent, be sure you check if he or the company he belongs offers such rewards, which you can take advantage of.

Protection – when you hire an agent from a corporate event agency, you can get protection in a form of liability insurance. This is given to clients to protect them from potential disastrous mishap. An event agency can also create and execute sound and detailed back-up plans should untoward event happen.

Article Source: http://EzineArticles.com/6954450

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6 Christmas Party Themes You Haven’t Thought of Yet

Here are 6 Fun Christmas Party Themes You Haven’t Thought of Yet…

Christmas Party Themes

 The Ugly Sweater Party

If you managed to go this long in life without acquiring some horrific Christmas sweater — you know, the ones with the puff paint snowmen and the mistletoe-patterned mock turtlenecks — from your great aunt Mildred, then you may have to run to the nearest K-Mart to purchase one for this party of holiday fashion faux pas. We promise they don’t cost more than $15, and the photos will most definitely be priceless.

Reverse Christmas in July

Christmas in July is a time-honored mid-summer party favorite. In the summer’s hottest month, people pretend it’s Christmas — complete with a tree, gift exchange, and hearty meal. Well, turn the tables on this tradition with a beach-themed romp in the dead of winter. Beach balls, mojitos, everyone’s favorite Christmas with the Beach Boys album, and ample sunscreen are a must. Bikinis — considering this happens to be one of the all-time worst months for six-packs — are clearly optional.

Trim My Tree Gathering

Putting up your first Christmas tree as a bona-fide grown-up (helping Mom and Dad put the family tree of your kindergarten-crafted thing-a-ma-bobs hanging from it doesn’t count) is a momentous occasion. Why not have a tree-trimming ribbon-cutting, of sorts? Just set up your mini-evergreen (real or fake!) with lights and garland, and have your guests each bring an ornament to hang on your tree. To get extra-hokey, put everyone on the spot and make them tell a story about the ornament they chose. When the last one is hung, you do the honors of adding the tree topper and plugging in the lights!

The Christmas Cookie Swap

Nothing says the holidays like binge-eating homemade cookies in the shapes of Christmas trees and gingerbread men. To make sure you get a variety of sugary goodness this year, host a cookie swap where everyone brings a batch of their homemade specialty, from fudge brownies to cinnamon snickerdoodles, to share. For a fun twist, allow those friends who are baking beginners to bring store-bought cookies and have guests try to guess which ones are “legit.”

 The Wrap Party

Wrapping gifts may be the single most frustrating activity of the season. Not only do you inflict paper cuts and nervous breakdowns (from inaccurately cutting the paper too small), but you inevitably watch the recipient of your wrapped masterpiece brutally tear it to shreds without a second thought. Throw a support-group style gathering for friends — where everyone brings some basic supplies and their bundle of gifts — to wrap together. You’ll be surprised who knows how to help you tie that bow to not look like it was crafted by a fifth-grader. For added synergy, turn up the rap music.

 Holiday Movie Marathon

From It’s a Wonderful Life and Miracle on 34th Street to Elf, National Lampoon’s Christmas Vacation, and this generation’s classic A Christmas Story, it’ll be hard to pick which flicks have a place in your holiday film fest. Just keep it to less than five to avoid merry movie fatigue. And, if just watching hours of movies isn’t exciting enough for you or your couch guests, add some action with a drinking game. Take a shot whenever someone says “Christmas spirit” or whenever anyone in Santa garb is on screen

 

For More Ideas and Full Article See: http://www.marieclaire.com/celebrity-lifestyle/articles/christmas-party-themes#slide-6

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Holiday Party Planning Tips

Holiday Party Planning TipsHere we go again…holiday party planning time is just around the corner! Throwing a holiday party is all about fun…friends and family, festive decorations, and joyous time spent together.  If you experience anxiety or get nervous when it comes to making sure everyone has a good time, relax! With a little bit of organization and a few unique ideas, making memories at your party is easy!

Here are some handyHoliday Party Planning Tips!

The Venue

Many local restaurants, hotels and other meeting venues would provide an elegant backdrop to your holiday party. Some will host parties as small as 10 people! With all the hustle and bustle around the holidays, many party planners love the idea of having someone else handle the food, the decor and the cleanup. Or if you would prefer, you can host an elegant party in your home. Choosing the right venue can make all the difference for the atmosphere you want to create for your holiday party.

Invitations

Invitations set the tone for your get-together before anything else. Be creative with them, and as clear as possible about the start and end time, dress required (if any), and be sure they get out two to three weeks before so your guests have time to plan ahead.

Decorations

For the holiday season, candles and white lights are an inexpensive and elegant way to play up any theme! Natural greens, season fruits and vegetables and a bit o’ ribbon create simply stunning centerpieces or wreaths, and grace your mantel like nothing else. Inexpensive tea lights and candles are always a good bet for setting an elegant and festive mood.

(The most popular caterers know that a can of silver or gold spray paint can create magic with old or odd-shaped candle holders, vases…even foliage and fruit for your centerpiece.)

 Eats

Unless your party is a sit-down dinner, you’ll want to have plenty of snacks, appetizers, and hors’ dourves ready to go! Whether you’re planning to offer a more substantial menu or intend to stick to simple fare, put out several cheese platters, each a little different: some with fruit, baguettes and a delicious spread, some with crackers, apples and mustard… A crock pot filled with pre-prepared cocktail meatballs or chicken wings is a great way to stretch your menu.

 Great Music

Even if there isn’t a drop of your killer punch or a single cookie left, they’ll stay for the music! Gear your tunes to your guests, but don’t be afraid to mix it up, and include plenty of holiday themed music!  Have a plan in mind ahead of time for how and where to move that furniture around so your guests can dance.

 

The Gift That Keeps On Giving

Holiday parties are a great opportunity for giving. Add a ‘cover charge’ to your invitation that includes a small, unwrapped toy or a non-perishable food item to be donated to your local Salvation Army, Red Cross or other non-profit.

 No Holiday Budget Busters

Don’t have a huge party budget? Not to worry! A little creativity and your guests will think your event was created from beginning to end by your own personal event planner! Party food doesn’t need to break your bank…

For original article visit:  http://www.saratoga.com/holiday/party-planning.cfm

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10 Things to Remember When Hosting Corporate Events

Corporate Events

Want to know 10 Things to Remember When Hosting Corporate Events?  If you’re planning a corporate outing, or run corporate hospitality events, then you might know exactly what you need to do in order for your event to be a success. If you’re not sure, then here’s what you need to think about.

1. Remember to plan ahead, so that your venue and guests are available on your chosen date.

2. Choose a theme or corporate event venue that will appeal to all of your guests, and not what you’d like to do. Just because you’re a big sports fan doesn’t mean that all your guests are, and so might not really appreciate your choice of venue. Why not find out more about your clients so that you choose somewhere appropriate.

3. Don’t forget to send out invitations, and make sure that there’s dress code, or instructions about what clients need to bring. You might be going paintballing during the day, but having a meal later on.

4. Remember to combine business with pleasure, and so don’t talk shop all the time. You’re spending relaxing time with your clients, out of the office, so don’t keep trying to sell to them.

5. It’s important to treat clients as equals, not showing off to your bigger or smaller clients. Just because a client isn’t spending a lot with you at the minute, doesn’t mean that they won’t, and the opposite is also true.

6. Don’t neglect your guests, and spend all day with your staff, or your most important clients, or your friends. Why not introduce clients to each other and see if they can do business together as well? You’ll definitely want to mingle and make sure that you don’t end up talking to the same people all day.

7. Although you’ll want to impress your clients, you don’t want to go overboard. It’s a fine line between putting on a fantastic corporate event, and being too lavish. You don’t want your guests to think that you’re charging too much for your products and services. You don’t have to spend a fortune to entertain your clients, and nobody will be impressed if you start talking about money, or showing off.

8. Check that everything is taken care of by the venue, so you’ll need to ensure that drinks and refreshments are included. You won’t want your guests to have to pay for their drinks or meals. Is car parking included? Will you have exclusive use of the room or venue?

9. You’ll want your corporate hospitality event to be a fun day out for all concerned, so why not leave the planning to the experts? You’ll want to be able to relax and spend time with your guests, and not worry about a thing.

10. It’s important not to focus too much on the cost of your corporate event. You’ll want your clients to remember the day for a great location, good food, and good company. Now you know more about hosting corporate events, where and when will your next corporate hospitality event be?

Why not leave your next corporate event to the Corporate Hospitality Events experts at Successful Events. You won’t have to worry about a thing, and can concentrate on entertaining your guests. Find out everything else you need to know about our Corporate event packages online at http://successfulevents.com/ today

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CLEVER WAYS TO PROMOTE YOUR PICNIC

Below are a few suggestions and clever ways to help you advertise and promote your Picnic:

  • Identify and meet with an outgoing person on every floor and in every Department. These people are now your Picnic Promoters! Have them enthusiastically promote the Picnic to everyone on their floor and in their Department! Have them encourage guests to officially Register. Create a Contest – the Picnic Promoter with the most Members registered to attend, WINS a small prize!
  • Place colorful Posters on easels, advertising the Picnic at all Entrances, at Rest Rooms, in Staff Break Rooms, in Supply Closets, in Employee Cafeterias & Cafes, and any other areas frequented by potential Picnic Guests!
  • Send colorful Emails to all employees inviting them to the Picnic. Be sure to have pictures and the info appear in the BODY of the email as well as a flyer attached.
  • Send a colorful Flyer/Invitation directly to the HOME of all employees. Spouses/significant others will open mail, see the flyer and know that something FUN is happening to appreciate the employees at work!
  • Make a Magnet with the pertinent Picnic info, to distribute to all employees to advertise the picnic! This sticks to file cabinets & refrigerators to help advertise!
  • Advertise and delight their taste buds before the Picnic! Set up an Ice Cream Cart with Treats and/or pop fresh Popcorn in the Lobby to attract all employees and promote the Picnic!
  • Command attention to the Picnic Registration Table in the Lobby with a colorful Uncle Sam Stilt Walker or comical Professional Clown! They interact with guests, and promote the Picnic and encourage guests to Sign Up! Here, be sure to have an attended Pre-Registration Table!
  • Create an easy RSVP System by email and/or a quick phone call, to make guests accountable. This will help you with attendance estimates. Some clients collect a nominal $5.00 Registration Fee that is refunded at Registration, when the guest arrives at the Picnic. This way, when guests RSVP, they help defray the cost of the food, should they miss the picnic!

Plan your Picnic early for a Successful Event!

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